Application of DocGen in Law Firms and Notary Offices

Automated Document Generation Use Cases

Document Generation Applications in Law Firms, Notary Offices, and Legal Departments

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Automated Document Generation: Use Cases

Document generation automation has a wide range of applications in various aspects of the work of law firms, notary offices, and legal departments. Here are some typical use cases for this technology.

Mass generation
of standard contracts

In many situations, lawyers need to prepare a large number of similar types of agreements, such as lease agreements, employment contracts, or sales contracts.


Using tools for automatic document generation, lawyers can quickly and efficiently generate these documents, reducing workload and minimizing the risk of errors.


With document templates and databases, this process is fast and accurate.

Automation of court document preparation

Filing lawsuits, motions, and other court documents is a time-consuming process that requires precision and accuracy.


DocGen tools allow for the automation of this process, significantly speeding up the preparation of documents and reducing the risk of errors.


This enables lawyers to focus on more complex aspects of the case.

Reduction of labor and errors in document preparation

Automating document creation reduces human errors that can occur during manual data entry.


DocGen automatically fills in document templates with data from databases, eliminating the need for manually entering repetitive information and minimizing the risk of errors.


This not only increases work efficiency but also improves the quality of the final documents.

Specific Examples:

Successful Document Generation Implementations

To better understand how document generation can bring benefits, it is worth looking at a few specific examples from legal practice

New Title

The Legal Department of the one largest international companies implemented a Document Generation system


The legal Department had a problem with the time-consuming process of creating standard contracts.

After implementing an advanced document automation system, the time needed to prepare these contracts was reduced by 60%.

Lawyers can now focus on more complex aspects of their work, and the firm has noticed a significant improvement in operational efficiency.

Notary office decided to automate the filing of court documents


With the implementation of tools for automatic document generation, the office was able to reduce the time needed to prepare and file motions by 50%.

Furthermore, by eliminating human errors, the office also noticed a decrease in the number of rejected motions, translating into higher customer satisfaction.

Law Firm implemented DocGen for complex document creation


The Law Firm, specializing in complex agreements and contracts, found that automating the document creation process saves time and resources.

Thanks to advanced automation tools, the firm was able to reduce the number of errors and speed up the document creation process, which translates into better client service and increased market competitiveness.

Document Generation: Our Solutions

  • Generation of documents with a constant structure

    • standardized commercial contracts

    • standardized employment contracts

    • customs declarations

    • commercial proposals

    • bank documents (checks, payment orders)

    • applications

    • certificates

    • protocols

    • claims

    • requests

    • questionnaires

    • powers of attorney

    • CMR, goods waybills, trip tickets and other transport documents.

  • Generation of documents with a changing structure

    • commercial contracts taking into account the individual requirements of the counterparty: a variety of options for payment terms, delivery terms, termination conditions, etc.

    • loan agreements

    • invoices

    • specifications

    • individual labor contracts, including salary, bonuses, stock options, and more

    • financial reports, which vary depending on the nature of the business and financial transactions

  • Generation of documents with complex logic

    • any documents where one condition depends on others: for example, if it is stated in the contract that there is a 100% prepayment, then the clause on penalties for late payment will automatically be excluded from the contract, which will raise fewer questions from the counterparty and speed up the approval and signature of the document.

  • Generation of multilingual documents

    • Automatic generation of documents simultaneously in the seller's language and in the buyer's language

Why us?

Impeccable service 24/7

We offer a full range of services for purchasing and implementing the DocuSign eSignature digital signature.

Official DocuSign and partner

As an official DocuSign partner, we can provide the most favorable conditions for purchasing licenses

System integrator of DocuSign eSignature products

We will perform a high-quality and reliable integration of the DocuSign eSignature digital signature with your existing software: CRM, ERP, CLM, etc.

We are in touch with you 24/7

Every our client gets access to 24/7 support anytime and anywhere

Multilingual team

We speak English, Polish and Russian and are constantly expanding our range of support languages

Deploy Document Generation Solution with Automation Fans

Implementing DocGen in legal practice brings real benefits, including time savings, error reduction, and increased operational efficiency. Automating the document creation processes is an investment that yields quick returns and significantly improves the quality of legal services provided. If your firm wants to streamline its operations and achieve new heights of efficiency, it is worth considering the implementation of advanced document automation tools.


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FAQs

If you have any further questions, please do not hesitate to contact us for more information

  • 💳 What payment methods do you accept?

    We accept various payment methods, including bank transfers, credit cards, and electronic payment systems. 

    Please discuss with our manager the most convenient method for you.


  • ⌛️ What is the duration for completing a business process automation project?

    Project duration depends on its scope and complexity, as well as our current capacity. Timelines are usually defined during the project planning phase.

    Typically, the duration for implementing a project varies from a few weeks up to one month.

  • 👩‍🎓 Do I need special technical knowledge to work with your team?

    It is not necessary to have special technical knowledge to work with us. We make the interaction process as simple and understandable as possible for clients regardless of their technical background.

    Our support team is always ready to clarify technical aspects in an accessible way, particularly when it involves sophisticated document creation and management tools.

  • 🏆 Does your company have certifications that validate the quality of your services?

    Yes, all our employees are highly skilled professionals with extensive experience in business process automation and corporate document workflow. 

    They are accredited by the American company DocuSign, which attests to their expertise and our firm's commitment to maintaining the highest standards in our service delivery.

  • 🦾 What guarantees of efficiency does your company offer?

    We guarantee the quality of our services and provide support for projects after completion. 

    Specific guarantee conditions are established on a case-by-case basis and are detailed in the service agreement.

  • 🔍 Is it possible to conduct a preliminary audit of our current systems before starting the project?

    Yes, conducting a preliminary audit can be arranged to assess your current infrastructure and identify potential improvement opportunities. 

    This helps us design the most effective solution specifically for your business, ensuring optimal integration of document generation software and automated processes.

  • 🌎 In which languages can your team communicate?

    Our team supports communication in multiple languages, including English, Polish, Russian. 

    Please specify your preferred language of communication when making initial contact.

  • 🔐 How is confidentiality and commercial information protection maintained?

    We adhere to strict confidentiality policies and employ advanced technologies to protect all types of data and information we handle, ensuring secure document management and data handling within our automated systems.

  • 🔗 Can your solutions be integrated with existing systems in our business?

    Yes, as a systems integrator, we specialize in developing solutions that can be integrated with your existing systems, maximizing efficiency and minimizing the need for major infrastructural changes.

    This includes integrating advanced document creation software or implementing comprehensive automated document generation systems.

  • 👨‍💻 What are the terms of support after the project is completed?

    After the completion of the project, we typically set a warranty period for our services lasting one month. 

    During this time, any issues related to the implementation are addressed at no additional cost. 

    Following the warranty period, we offer post-warranty maintenance services to ensure ongoing functionality and efficiency of the systems. 

    This includes regular updates, technical support, and further enhancements as required, ensuring that the system continues to meet your business needs effectively.

  • 📚 Do you provide training for employees on how to use the new systems?

    Yes, we provide training and documentation for your company's employees to ensure successful integration and usage of automated systems, including training on document creation software and automation platforms.

  • 📈 How can I monitor the progress of the project?

    We ensure full transparency in our work process. 

    Depending on your preference, we can send regular progress reports, hold weekly meetings to discuss details, or provide access to our project management platform.

  • 🛑 Can I cancel my order after it has been confirmed?

    It is possible to cancel an order after confirmation, but penalties or fees may apply based on the work already done. Details are specified in the service contract.

  • 🛒 How do I order services from your company?

    To order our services, you can contact us directly through the contact form on our website, via email. 

    Our managers will consult with you and help select the optimal solutions for your business, whether it involves document generation tools or comprehensive automation systems.

  • ⚙️ Can automation be customized to fit the unique needs of my company?

    Yes, our automation solutions are fully customizable and can be tailored to meet the specific requirements of your business. 

    This flexibility extends to automated document creation, enhancing the document creation process, and optimizing the entire document workflow.

  • 💶 What are the costs of your automation services?

    The cost of our services varies depending on factors such as the complexity of tasks, required integration, and workload.

    Most often, the cost of the project starts from 1500 EUR equivalent.

    For an accurate pricing estimate, please contact us and we will provide a detailed quote, taking into account your needs for document generation software and other automation tools.

  • 👨‍💼 How can I get support if I have questions or problems after implementation?

    We offer round-the-clock client support through various communication channels, including phone, email, and live chat, to ensure reliable assistance at any time. 

    Our team is well-versed in handling queries related to document generation software and automated document management.

  • 📀 Is special software needed to utilize your automation solutions?

    Most of our solutions integrate seamlessly with existing systems. 

    However, some solutions may require special document creation software, which we will inform you about in advance.

  • 🧾 Do you issue VAT-compliant invoices?

    Yes, we issue invoices compliant with VAT regulations to meet tax legislation requirements. 

    Please specify if you need special tax documentation when placing an order.

  • 📐 How can I measure the ROI from automating business processes?

    ROI can be measured by reductions in operational expenses, increased productivity, shortened processing times, and other key performance indicators before and after automation implementation. 

    Considering tools like automated content generation and document generation software can provide insights into efficiency gains.

  • ⚔️ How is data security managed in automation?

    We adhere to strict security standards that include data encryption, regular audits, and the use of the latest information security methods. 

    Our approach includes using secure automated document management and document creation software to safeguard sensitive information.

  • ⏱ What is the timeline for implementing an automation system?

    The implementation timeline depends on the complexity of the project, but we strive to optimize the process for quick and efficient integration using advanced document creation tools and document generation solutions. 

    Most often, the project implementation period ranges from several weeks to 1 month.

  • 🦾 What are the benefits of automated document management?

    Automated document management helps reduce the time required to process and manage documents, minimizes errors, improves data accessibility and security, and eases the adherence to regulatory requirements. 

    It is part of broader efforts like document creation software and documentation generation tools to automate organizational tasks.

  • 📑 What is meant by automatic document generation?

    Automatic document generation refers to the process of creating documents automatically based on predefined templates and data, which reduces the time spent preparing documents and minimizes the likelihood of errors. 

    This process is often facilitated by automated document creation software and uses technologies like AI document generator for enhanced efficiency.

  • 🤖 What types of chatbots do you develop?

    We develop various types of chatbots including informational bots, customer service automation bots, data collection bots, and many others, tailored to meet the specific needs of your business. 

    These bots are often integrated within automated document generation systems to streamline communications.

    We create Business ChatBots for Websites, WhatsApp, Facebook Messenger, API.

  • ⚙️ What is business process automation?

    Business process automation involves utilizing technology to execute recurring tasks or processes in a business to reduce costs and increase efficiency.


    This often includes automated document generation, streamlining documents workflow, and enhancing overall document management.

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